GET INVOLVED

AUGUST 24-27, 2017

 

SPONSORSHIP

Sponsorship & Advertising Opportunities Available (see sponsor package)

 

Naming Rights Sponsor $30,000

Presenting Sponsors $20,000

Main Event Sponsors $10,000

Event Sponsors $5,000

Special Event Sponsor $2,500

Supporting Sponsor $1,500

 

Chase Quine Memorial Bull Riding Sponsorship Available (see sponsor package)

 

Friday & Saturday night's Bull Riding Title Event Sponsor – $10,000

Friday & Saturday night's Bull Riding Presenting Sponsor – $5,000

Out Gate Sponsor – $3,500

Short Go Sponsor – $2,500

Chute Sponsor – $1,500

Banner Sponsor – $1000

 

Download the complete 2017 Sponsor Package here for more information.

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VOLUNTEERS

We have all kinds of openings available for all age groups and, also, for families, church groups, singles groups, corporate groups, etc.

All volunteer benefits are contingent on a successful background screening as well as successful progress of volunteer activities.

We will have an orientation session at the Midland Horseshoe about a month before the Fair. We will also have Golf Cart Training (required by our Insurance) at the same time for individuals who will be expected to use the golf carts.

 

Volunteer Dinner

In keeping with tradition, the MCF Board of Directors invites all volunteers to the annual appreciation dinner, which will be held sometime after the Fair at a time and place to be announced.

 

Why Volunteer?

We have a lot of fun! MCF is a large family and we welcome everyone to become part of our family.

For each 4 hour shift you volunteer you get free admission to the Fair for that day. Two or more 4 hour shifts get you Free Admission into the Fair on all 4 days and you will receive a free MCF Volunteer T Shirt.

Most of our volunteers return year after year, often to work in the same area, but sometimes they like to try something new. Whatever your preference, you are a welcome member of one of the hardest working families in west Texas.

 

How to Volunteer

Simply print off the form, fill it in, scan and email it to texaslonghorn1977@hotmail.com. You can also mail it to:

Attn: Volunteer Coordinator

Midland County Fair

PO Box 50431

Midland, TX 79710

 

or bring it in person to the Midland Horseshoe.

 

Parking

Parking is FREE. We have a limited number of spaces reserved for volunteers and they will be on a first come, first serve basis. Volunteer Parking Pass required.

 

Volunteer opportunities

The following list is just a few of the areas we will need help:

 

Admissions

Information Booth

Setup

Office

Teardown

Assisting Vendors

Signing Volunteers In and Out

Awards Banquet

TAF&E Marketing Awards

 

Year Round: Steering Committee, Activity Committee

 

All volunteers arriving onsite will register at the Volunteer Center. They will receive their I.D., shift assignments and instructions. Some volunteers will be assigned areas based on need, and some may be reassigned due to no-shows or other circumstances. Thank you for your interest in volunteering with the Midland County Fair!

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VENDORS - FOOD & BEVERAGE

FOOD & BEVERAGE MCF 2017 EXHIBITOR RULES & REGULATIONS

(“THE RULES”)

 

Application Food and Beverage Vendor 2017

Application Non-Profit Vendor 2017

 

Fees:  All fees must be paid in full including any booth rental fee, late fee and/or insurance fee by August 1, 2017. No refund shall be paid to Exhibitor for any deposit, payment, or prepayment of rental fee made to MCF.

 

Exhibitor is responsible for knowing and complying with all policies, rules, and regulations contained in these Rules & Regulations (the “Rules”) which are incorporated into Exhibitor’s Exhibit Booth Application/Agreement. MCF may immediately cancel Exhibitor’s Application/Agreement if Exhibitor or any person employed by Exhibitor or under Exhibitor’s control fails to comply with any Rules after being notified of the violation. Non-compliance with the Rules is also cause for MCF to refuse to allow Exhibitor to exhibit at future shows. MCF reserves the right to require modifications to Exhibitor’s booth design and/or selling techniques, and Exhibitor shall immediately comply with any modifications requested by the MCF Manager

 

Agreements: Exhibitor Booth Application/Contract (“Agreements”) for booth space are for the contracted period only and do not carry over to the next year. MCF reserves the right to refuse to renew any Agreement.

 

Conflicts: Nothing shall be sold or given away or otherwise disposed of by Exhibitor which will in any way conflict with, or which is the subject matter of, any privilege or concession granted or sold by MCF or Horseshoe Arena Food & Beverage.

 

Exhibit Booth Space: Subject to the conditions of the 2017 MCF Exhibit Booth Contract (“Agreement”), MCF leases to Exhibitor a certain exhibit area described on the Agreement/Application for the term of August 24-27, 2017. Exhibitor may use the leased space exclusively for the stated purpose on the Agreement/Application, and only the merchandise or services as described on the Agreement/Application may be exhibited, displayed and/or sold. Exhibitor must confine all exhibit activities to within the limits of space allotted to the booth. Sales personnel and demonstrators are prohibited from operating in the aisles and extending their activities into areas other than the Exhibitor’s booth space

 

Food Booths: Booths authorized to sell food or beverage products must adhere to the following guidelines:

 

Prices: All product prices will be clearly posted. Deviation from posted prices will not be permitted. ITEMS SOLD MUST BE APPROVED AND MAY NOT BE DEVIATED FROM.

 

ABSOLUTELY NO COLA PRODUCTS, BEER/WINE/ALCOHOL, BOTTLE WATER, etc.

The Horseshoe Arena and Dooley Management provides ALL beverages.

Some “SPECIALTY” beverages may be allowed to be sold with written approval.

 

REQUIRED PERMITS/DOCUMENTS

 

FYI:  NEW STATEWIDE FOOD HANDLERS’ CERTIFICATION REQUIREMENTS WERE APPROVED BY THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES IN OCTOBER 2015.  AS PART OF THE TEXAS FOOD ESTABLISHMENT RULES (TFER), ALL TEXAS FOOD

 

HANDLERS MUST NOW SUCCESSFULLY COMPLETE AN ACCREDITED FOOD TRAINING COURSE TO HANDLE FOOD.

 

Booths must obtain a Midland County Health Permit, Insurance and Food Handlers’ Certificate AND a Midland County Inspection Permit, obtained by the Midland County Fire Marshall at no cost.

 

Dale Little (Emergency Management Coordinator)

Midland County Fire Marshal

2435 E Highway 80

Midland TX 79706

Phone: 432-688-4160

Fax: 432-688-4946

 

Phone after 5:00pm and weekends: 432-688-4600

 

All permits must be displayed in booth. Insurance and food handlers’ certificates should be made available.

 

INSURANCE: ALL EXHIBITOR’S (NON-FOOD & FOOD) MUST SUPPLY INSURANCE AT TIME OF BOOKING (SEE PAGE 3 OF YOUR APPLICATION/AGREEMENT FOR MORE INFORMATION).

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VENDORS - NON-FOOD

If you would like to sign-up as a vendor at the 2017 Midland County Fair, please email Tammi Bird for more information. All Vendors must fill out a vendor application and be approved by the Fair Committee.

 

NON-FOOD MCF 2017 EXHIBITOR RULES & REGULATIONS

(“The Rules”)

 

Application Non-Food Vendor MCF 2017

Application Non-Profit Vendor 2017

 

Fees: All fees must be paid in full including any booth rental fee, late fee and/or insurance fee by August 1, 2017. No refund shall be paid to Exhibitor for any deposit, payment, or prepayment of rental fee made to MCF

 

Exhibitor is responsible for knowing and complying with all policies, rules, and regulations contained in these Rules & Regulations (the “Rules”) which are incorporated into Exhibitor’s Exhibit Booth Application/Agreement. MCF may immediately cancel Exhibitor’s Application/Agreement if Exhibitor or any person employed by Exhibitor or under Exhibitor’s control fails to comply with any Rules after being notified of the violation. Non-compliance with the Rules is also cause for MCF to refuse to allow Exhibitor to exhibit at future shows. MCF reserves the right to require modifications to Exhibitor’s booth design and/or selling techniques, and Exhibitor shall immediately comply with any modifications requested by the MCF Manager

 

Agreements: Exhibitor Booth Application/Contract (“Agreements”) for booth space are for the contracted period only and do not carry over to the next year. MCF reserves the right to refuse to renew any Agreement

 

Conflicts: Nothing shall be sold or given away or otherwise disposed of by Exhibitor which will in any way conflict with, or which is the subject matter of, any privilege or concession granted or sold by MCF

 

Exhibit Booth Space: Subject to the conditions of the 2017 MCF Exhibit Booth Contract (“Agreement”), MCF leases to Exhibitor a certain exhibit area described on the Agreement/Application for the term of August 24-27, 2017. Exhibitor may use the leased space exclusively for the stated purpose on the Agreement/Application, and only the merchandise or services as described on the Agreement/Application may be exhibited, displayed and/or sold. Exhibitor must confine all exhibit activities to within the limits of space allotted to the booth. Sales personnel and demonstrators are prohibited from operating in the aisles and extending their activities into areas other than the Exhibitor’s booth space

 

Food Booths: Booths authorized to sell/sample (1 oz. or less) food products must adhere to the following guidelines:

 

Prices: All product prices will be clearly posted. Deviation from posted prices will not be permitted.

 

Permits: Booths must obtain a Midland County Permit before event. Permit must be displayed in booth.  ALL food workers must obtain a food handler’s certificate from Midland County Health Department. Permit and Food Handler Class Information can be obtained by contacting the Midland County Health Department at 432-681-7613.

 

INSURANCE: ALL EXHIBITOR’S (NON-FOOD & FOOD) MUST SUPPLY INSURANCE AT TIME OF BOOKING. (SEE PAGE 3 OF YOUR APPLICATION/AGREEMENT FOR MORE INFORMATION.

 

 

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CONTACT

MAILING ADDRESS:

PO BOX 50431

MIDLAND, TX 79710

 

LOCATION:

THE HORSESHOE ARENA

2514 ARENA TR.

MIDLAND, TEXAS 79701

 

432-688-4308 (FAIR)

432-682-1300 (ARENA)

DISCLAIMER

SCHEDULE IS SUBJECT TO CHANGE. PRICES AND OFFERS ARE SUBJECT TO CHANGE. ERRORS WILL BE CORRECTED WHEN DISCOVERED, AND MCF RESERVES THE RIGHT TO REVOKE ANY STATED OFFER AND CORRECT ANY ERRORS, INACCURACIES OR MISPRINTED INFORMATION IN STATED OFFERS INCLUDING ANY PRINTINGS OF THE EVENT SCHEDULE OR ADVERTISING. IN AN EVENT OF AN ERROR, MCF WILL MAKE EVERY EFFORT TO ACCOMMODATE PATRONS PRESENTING THE OFFER AT THE TIME OF PURCHASE.

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